INTERNSHIP - Office Manager

Startup Factory is hiring!


You think you already know everything about Belgium? Then why not (re)discover the country through virtual reality! On the 1st of September, Imagine Belgium launched Flybox, its brand new immersive experience in Brussels. Take off from the Grand-Place with your VR glasses for a flight over Belgium.

With the covid-19 health crisis, many Belgians stayed in Belgium for the holidays. This is an opportunity for Imagine Belgium, the new startup that has set up on the corner of the Grand-Place, to launch Flybox, its virtual reality (VR) experience. Their goal? To offer Belgians innovative activities at the cutting edge of technology to (re)discover the « Flat Land ». Marie Logé, co-founder of Imagine Belgium tells us more: "Our intention is to use VR to bring forward unmissable places to visit across Belgium. We want to rekindle the interest of Belgians in their own country".

Imagine Belgium still has a few surprises in store for us! The startup intends to give a boost to the Belgian tourism sector and Flybox is the first innovative activity in a long series. By 2021, visitors will enjoy a real 60-minute tourist attraction, combining virtual reality, 360° projections, mapping and 4D. Travellers passing through Brussels will have a unique opportunity to discover Belgium and its heritage right in the city centre.

Job Description

At Imagine Belgium you will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. You will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Energetic professional who doesn't mind wearing multiple hats? Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people? This internship is for you!

What you'll do:

  • Organize and schedule meetings and appointments
  • Partner with HR to maintain office policies as necessary
  • Organize office operations and procedures
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Responsible for creating PowerPoint slides and making presentations
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Responsible for recruiting staff for the office and providing orientation and training to new employees
  • Participate actively in the planning and execution of company events
  • Organize orientation and training of new staff members
  • Design and implement filing systems

Preferred Experience

Your Profile

  • Being passionate about the entrepreneurial adventure.
  • Being fluent in French, Dutch (strong plus).
  • Being able to adapt work to changing conditions.
  • Having strong communication skills.
  • Being motivated, professional, dynamic and creative.
  • Excellent organizational skills to work autonomously and manage clients.
  • You are a “do-er/go-ahead” and you are not afraid to take the lead
  • Having done Business related studies is a plus
  • Genuinely interested in the Belgian cultural and touristic field

What we offer

  • Different business challenges and tasks every day (in and out of the office)
  • A challenging environment that will help you acquiring a wide range of professional and personal skills
  • An impactful job with a lot of responsibilities
  • A great experience in a young and fast-moving company
  • An exciting startup in the heart of Brussel (Grand-Place)
  • The possibility to be part of an incredible journey and be part of a incredible family
  • Hiring possibilities
  • An experience in a fast growing startup with high ambitions

Our mottos

  • “Done is better than perfect”
  • “There is no problems, only solutions
  • “Learning by doing”

Recruitment Process

  • CV screening
  • 15min call
  • Meetup @ Imagie Belgium
  • Online test

Additional Information

  • Contract Type: Internship (2 month(s))
  • Location: Bruxelles, Belgium (1000)
  • Education Level: BTEC Higher National Diploma
  • Experience: < 6 months